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NW Beaver Drive Trail - Phase 2
Notice to Bidders


Time and Place for Filing and Opening of Proposals

Proposals will be received by the Iowa Department of Transportation (Iowa DOT) at the Office of Contracts, 800 Lincoln Way, Ames, Iowa, 50010, before 10:00 A.M. on the 20th day of December, 2016, for the construction of the NW Beaver Drive Trail – Phase 2 project as described in the plans and specifications heretofore on file in the Office of Contracts.  At the said time and place, bids will be publicly opened and read by a representative of the Iowa DOT.

Time and Place Proposals Will be Considered

Bids will be considered by the City of Johnston City Council at its meeting at 7:00 P.M. on the 3rd  day of January, 2017 in the City Council Chambers, Johnston City Hall, 6221 Merle Hay Road, Johnston, Iowa.  The City Council may act on the bids at said meeting, or at such other time and place as shall then be announced.

Commencement of Work

Work on the improvement shall be commenced any time after a written Notice to Proceed is issued, no later than April 3, 2017, and shall be completed as stated below.  The Notice to Proceed will be issued after the preconstruction conference, which is expected to occur in February 2017.

Contract Documents

An electronic copy of the Contract Documents is available from the Iowa DOT Office of Contracts, 800 Lincoln Way, Ames, Iowa, 50010. A paper copy of the Contract Documents is available from Shive-Hattery, Inc., 4125 Westown Parkway, Suite 100, West Des Moines, Iowa 50266 at no charge.

Preference of Products and Labor

By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced within the State of Iowa.

In accordance with Iowa statutes, a resident bidder shall be allowed a preference as against a nonresident bidder from a state or foreign country if that state or foreign country gives or requires any preference to bidders from that state or foreign country, including but not limited to any preference to bidders, the imposition of any type of labor force preference, or any other form of preferential treatment to bidders or laborers from that state or foreign country. The preference allowed shall be equal to the preference given or required by the state or foreign country in which the nonresident bidder is a resident. In the instance of a resident labor force preference, a nonresident bidder shall apply the same resident labor force preference to a public improvement in this state as would be required in the construction of a public improvement by the state or foreign country in which the nonresident bidder is a resident.

Failure to submit a fully completed and accurate Bidder Status Form with the Proposal may result in the Proposal being deemed non-responsive and may result in the Proposal being rejected.

General Nature of the Public Improvement


The NW Beaver Drive Trail – Phase 2 project consists of the following:

The project includes the construction of approximately 0.6 miles of trail grading and paving along NW Beaver Drive from Hyperion Field Club to NW 63rd Court. The construction improvements include pavement removal, earthwork excavation, subgrade preparation, and 5” PCC and HMA trail paving.  Other associated improvements include water main improvements, storm sewer improvements, traffic control, erosion control, and miscellaneous associated work.

Bid Security

Each Bidder shall accompany its bid with bid security as defined in Iowa Code Section 26.8, as specified by the Iowa DOT in the Instructions to Bidders, and as defined in Section 1102.11 of the Standard Specifications for Highway and Bridge Construction, Series 2015.

Performance Bond

Each successful Bidder will be required to furnish a corporate Surety Bond in an amount equal to one hundred percent (100%) of its Contract price.  Said Bond shall be issued by a responsible Surety approved by the City of Johnston and shall guarantee the faithful performance of the Contract.

Title VI Compliance

The City of Johnston, Iowa, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, or disability in consideration for an award.


Payment to the Contractor will be made in cash from such fund or funds as are legally available including, but not limited to, proceeds from the sale of General Obligation and/or Revenue Bonds.

Sales Tax Exemption

The Iowa DOT will issue a sales tax exemption certificate to the Contractor for all material purchased for incorporation into the project.  The Iowa DOT will issue the appropriate tax exemption certificates and authorization letters to the Contractor and all subcontractors completing work on the project.  Tax exemption certificates are applicable only for the specific project for which the tax exemption certificate is issued.  The Contractor also must file appropriate lien waivers before final payment will be released.

Completion of Work

The late start date for the project shall be August 7, 2017.  The Contractor shall fully complete the project within forty five (45) working days.  Fully complete shall be defined as all utility, pavement, and surface restoration construction being completed, with the new streets and sidewalks being fully open to traffic.  Should the Contractor fail to complete the work in this timeframe, liquidated damages of One Thousand Dollars ($1,000.00) per working day will be assessed for work not completed within the designated Contract term(s).

All proposals shall be filed on the forms furnished by the Iowa DOT, Office of Contracts.  Any alteration of the Proposal form may be cause for rejection of the Proposal.

Failure to execute a Contract and file an acceptable Performance Bond and Certificate of Insurance within thirty (30) calendar days of the approval date for awarding the Contract will be just and sufficient cause for the denial of the award of Contract and forfeiture of the bid security.

The successful bidder shall provide proof of registration with the Iowa Division of Labor in accordance with Chapter 91C of the Code of Iowa.

The City of Johnston does hereby reserve the right to reject any or all bids, to waive informalities, and to enter into such contract, or contracts, as it shall deem to be in the best interest of the City.

This Notice is given by authority of the City Council of the City of Johnston, Iowa.

Dated at Johnston, Iowa, this, 5th day of December, 2016.

Paula Dierenfeld, Mayor    

Cyndee Rhames, City Clerk

Posted on December 6, 2016.